OFFICE MANAGER

POSITION TITLE

OFFICE MANAGER

JOB SUMMARY

The Office Manager oversees daily office operations whilemanaging financial and HR functions. Responsibilities include maintainingaccurate financial records, preparing reports, supporting audits and ensuringcompliance with accounting standards. The role also covers HR activities suchas recruitment, payroll, employee relations and policy implementation, ensuringorganizational efficiency, financial integrity and a positive workplaceculture.

KEY RESPONSIBILITIES

OfficeAdministration

• Supervise day-to-day office operations, supplies and facilities.

• Implement policies and procedures to maintain efficiency.

• Coordinate communication across departments.

• Support workplace health and safety initiatives and ensure compliancewith regulations.

• Liaise with vendors for stationery, office equipment and IT support.

• Arrange business travel, accommodation and visas when required.

• Perform additional administrative tasks as required.

Accounting& Finance

• Handle bookkeeping, bank reconciliations and payment processing.

• Prepare and review management and financial reports.

• Support audits and ensure compliance with accounting standards.

• Monitor budgets and control expenses.

• Process employee expense claims and reimbursements.

• Track and safeguard office inventory and equipment.

HumanResources

• Manage recruitment, onboarding and employee records.

• Oversee payroll processing and benefits administration.

• Ensure compliance with labour laws and HR policies.

• Support employee relations, training and performance management.

• Administer MOM portal transactions (applications, renewals,cancellations of Work Passes) in compliance with COMPASS and other frameworks.

QUALIFICATIONS

• Bachelor's Degree in Accounting, Human Resources, Business or related field.

• Strong knowledge of financial reporting, auditing and payroll systems.

• Experience in recruitment, employee engagement and compliance withemployment regulations.

• Demonstrated ability to oversee office operations.

• Skilled in professional correspondence and conflict resolution.

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Proven experience in office management, accounting and HR is required.

COMPANY OVERVIEW

Kansai Paint MarineSingaporeis the branch office of Kansai Paint Marine Japan, with its headquarterslocated in Tokyo, Japan. With remarkable 104-year legacy as an innovativecompany, we ranked as one of the top 3 companies specializing in commercial,residential and marine paint within Japan. Since our establishment in 2006 at Tuas, our Singapore branch has beenserving customers around the region, specializing in the marine paint industry.

OTHER INFORMATION

Work Timings: 8AM - 5PM (Mondays - Fridays)

Transport: Pick-up points island-wide

Salary: SGD3,500 - SGD7,000 (Negotiable based on qualifications)