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Logistics & Administration Coordinator

Logistics & Administration Coordinator

TRINITY CARGO LINK PTE. LTD.Singapore, SG.01, Singapore
10 days ago
Job description

I. Freight Operations & Logistics (Core Duties)

  • Coordinate the end-to-end movement of shipments via air, ocean, and land freight.
  • Schedule pickups and deliveries with vendors, warehouses, and customers.
  • Prepare and process key shipping documents, including Bills of Lading, Air Waybills and Freight Invoices.
  • Track and trace shipments in real-time, providing proactive updates to clients and internal stakeholders.

Communicate effectively with carriers, suppliers, and agents to ensure on-time performance and resolve any transit issues or delays.

II. Finance & Accounting Duties

  • Customer Billing : Generate and issue accurate customer invoices in a timely manner.
  • Payment Recovery : Proactively manage the accounts receivable process; contact customers to follow up on and collect overdue payments, resolve billing disputes, and ensure timely collection.
  • Vendor Payments : Verify and process carrier and vendor invoices for payment.
  • Cost Tracking : Monitor and track shipment costs against quotes and budgets, investigating and resolving any discrepancies.
  • Data Entry : Accurately enter financial and shipment data into system.
  • Reporting : Assist in preparing weekly or monthly financial reports, such as profitability analysis, cost summaries, and aged receivables.
  • Reconciliation : Support the finance team in reconciling freight-related accounts.

    • III. Administrative & Support Duties

  • Maintain and organize digital filing systems for shipping documents, contracts, and financial records.
  • Manage office supplies and coordinate equipment maintenance for the company.
  • Assist in the preparation of reports, presentations, and meeting materials.
  • Support team members with ad-hoc administrative tasks and projects as needed.

    • Requirements for position :

    I. Education & Experience

  • Education : A diploma or degree in Logistics, Supply Chain Management, Business Administration, or a related field is preferred. Equivalent practical experience will be considered.
  • Experience : A minimum of 1 year of experience in a freight forwarding, logistics, or transport operations role preferred.
  • Hybrid Skillset : Proven experience handling both operational and administrative / financial tasks in a previous position.

    • II. Essential Skills & Knowledge

  • Logistics Knowledge : Basic understanding of international freight forwarding procedures (Air, Ocean, Road) and relevant documentation (Bill of Lading, Air Waybill, etc.).
  • Financial Acumen : Basic understanding of accounting principles, with practical experience in invoicing, processing vendor bills, and cost tracking preferred
  • Software Proficiency :

    • High proficiency in the Microsoft Office Suite (especially Excel) for data analysis, reporting, and creating spreadsheets.

  • Administrative Excellence : Strong organizational skills, with a keen eye for detail.

    • III. Personal Competencies & Soft Skills

  • Organizational Prowess : Exceptional ability to prioritize tasks, manage multiple deadlines, and work effectively in a fast-paced environment.
  • Communication Skills : Excellent verbal and written communication skills, with the ability to interact professionally with carriers, clients, and internal teams.
  • Problem-Solving Mindset : A proactive and resourceful approach to identifying issues and implementing effective solutions under pressure.
  • Attention to Detail : Meticulous accuracy in data entry, document preparation, and financial record-keeping.
  • Team Player : A collaborative spirit, willing to support team members and contribute to a positive work environment.
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    Logistic Coordinator • Singapore, SG.01, Singapore