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Department Administrative Support - Islandwide, SG

Department Administrative Support - Islandwide, SG

MCI CAREER SERVICES PTE. LTD.Islandwide, SG
13 days ago
Job description

Roles & Responsibilities

Job Description :

Work Hours : 8.30am-6pm, Mon-Fri

Location : Outram Park

Term : 1 year contract

Salary Range : $2,300 - $2,600

Key Responsibilities :

Excel & Admin Support Use Excel for basic data cleaning, analysis, and charts.

Take meeting notes and help with scheduling.

Vendor Coordination Contact vendors for quotations and arrange meetings.

Support programme coordination and ensure vendors follow processes (e.g. CSAT, risk management).

Programme & System Support Help manage system accounts and approvals in OPMS.

Update and verify programme data, attendance, and billing.

Event & Inventory Management Track event premiums and equipment.

Assist with bookings and document submissions for events.

Risk & Operations Support monthly incident tracking and risk reviews.

Coordinate audits and ensure reports are filed properly.

Basic MS Teams & Communication Use MS Teams for meetings and coordination.

Liaise with internal teams and external partners.

Qualifications :

  • Diploma or O-Level with at least 2 years of administrative experience .
  • Strong command of Microsoft Excel (pivot tables, formulas, charts), PowerPoint , and Microsoft Teams .

Key Requirement :

  • Able to handle data cleaning, reporting, and chart creation in Excel.
  • Comfortable with meeting coordination , taking minutes, and vendor communication.
  • Familiar with procurement tasks like calling for quotations and arranging meetings.
  • Able to follow company policies and procedures strictly.
  • Willing to travel to Outram Park (office location).
  • Must be able to commit for atleast 1 year.

    • Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

    Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

    By submitting your personal data and / or resume, you give consent to collection, use and disclosure of your personal data and / or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

    https : / / www.mci.com.sg / wp-content / uploads / 2025 / 09 / MCI-Job-Applicant-Data-Protection-Notice.pdf

  • We regret to inform that only shortlisted candidates would be notified.

    • Prinisha Sukumaran

    Registration Number : R25157569

    EA Licence No : 06C2859 (MCI Career Services Pte Ltd)

    Tell employers what skills you have

    Outlook

    Microsoft PowerPoint

    Microsoft Excel

    Written English

    Archiving

    Inventory

    Arranging

    Risk Management

    Administration

    Procurement

    PowerPoint

    Audits

    Administrative Support

    Excel

    Scheduling

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    Support Islandwide Sg • Islandwide, SG