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Assistant Manager Site Operations

Assistant Manager Site Operations

ManpowerSingapore
30+ days ago
Job description
  • Accountable for financial budgeting across the region to accuracy in forecasting and spend
  • Implement invoices tracking system
  • Act as "chief of staff" on business analytic, preparation of presentation deck and white paper
  • Responsible to support lease activities and facilities management in the region
  • Perform Business Analytics for IJCI region to identify SWOT analysis with reasonable recommendation on path forward
  • Ensure all Gilead ICJI region and Company data / documentation is up to date and accurate
  • Develop an annual plan for the implementation of yearly objectives and a 3 year financial forecast; annual procurement programme aligned to the Facilities Master Plan
  • Manage Leasehold Improvement, Churn, Facilities and Operational Excellence projects as required
  • Undertake regular technical reviews of M&E and EHS & Security.

    • Performance

    • Ensure that the Masterplan and data in Centre stone remains accurate
    • Contribute to the setting, organising and prioritising of goals and objectives for the whole of the IJCI region, undertaking written performance reviews and implementing training / development plans for all direct reports.

      • Compliance in Singapore Office

    • Manage compliance of Buildings and EH&S and Security, company policy for procurement and local law and regulations
    • Supervise the facilities service providers to mitigate the potential risks associated with Facilities and Operations

      • Finance

    • Maintain and manage the F&O budgets and consolidation for the sub-region and region
    • Produce LE's in line with the Jun / Sept timetable.

      • Occupancy

    • Engage regularly with HR and GM departments to review headcount plans across IJCI region and accuracy in reporting
    • Support design stacking plan and work with site leads to ensure accurate seating allocation.

      • Business Partnering

    • Engage with GM for Commercial Operations to explain the full F&O proposition
    • Identify and assist developing and implementing procedures and processes, promoting a consistent approach to Facilities management.

      • Work Location - Raffles Place

      Working Day & Hour- : Mondays to Fridays, 9am to 6pm (hybrid)

      Contract duration : 6 months contract. Based on the performance the contract may extend to 1-2 years.

      Tentative commencement date : May 2025

      Education & Require experience Relevant University degree and a minimum of 5 years progressive experienceExperience in budgeting, invoicing and spend analyticExceptional capability in making presentation deck for senior stakeholdersExperience of managing capital and relocation projects, ensuring EH&S complianceExperience of managing Facilities at multiple sites in a corporate environment

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    Operation Manager • Singapore