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Executive & Personal Assistant (Admin and Facilities Support) - 5 days | Up to $5k + AWS + VB (0580)
THE SUPREME HR ADVISORY PTE. LTD.D01 Cecil, Marina, People’s Park, Raffles Place, SG2 days ago
Job descriptionDiploma or Degree is preferred for this role. Must at least 3 years' experience in performing PA duties, office administrative and company asset & facilities management. Act as the primary point of contact for the Director’s schedule, coordinating meetings, calls, and stakeholder communications. Arrange domestic / international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences. Handle personal errands, family / household tasks, and liaise with vendors (e.g., repairs, reservations) Manage complex calendars, schedule appointments, and arrange travel (business & personal). Act as a gatekeeper for communications (email / phone), prioritizing urgency and confidentiality. Run errands, plan events, and handle ad-hoc personal tasks as required. Be available to accompany the Director on trips (domestic / international) when required. Manage front office operations, including reception, visitor management, and incoming / outgoing correspondence. Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions. Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency. Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions. Liaise with IT support / vendors to ensure smooth operation of office technology, including hardware, software, and system access. Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance. Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works. Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements. Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination. Ensure compliance with workplace safety, security, and environmental regulations related to company premises. Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization). Support budgeting and expense monitoring for company administration and property management functions.
Roles & Responsibilities
- Salary : $4,000 - $5,000 + AWS + VB
- Working Days : 5 days
- Working Timing : 9AM to 6PM
- Working Location : MRT nearby - Tanjong Pagar / Shenton Way MRT
Qualifications and Requirements
Key Responsibilities :
50% - Executive & Personal Support :
Office Administration :
Company Property and facility management :
The Supreme HR Advisory Pte. Ltd || 14C7279
Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580
Tell employers what skills you have
Front Office
Asset Management
Property Management
Hardware
Workplace Safety
Landlords
Property
Vehicles
Employee Engagement
Procurement
Office Administration
Vendor Management
Budgeting
Cost Control
Facilities Management
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Admin Executive • D01 Cecil, Marina, People’s Park, Raffles Place, SG
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