Administrator

Roles & Responsibilities

Job Summary :

The Administrator is responsible for providing comprehensive administrative and clerical support to ensure smooth office operations. This includes managing documentation, preparing quotations and invoices, maintaining records, coordinating office activities, and supporting management and other departments in daily operations.

Key Responsibilities :

• Handle day-to-day administrative and clerical duties such as filing, correspondence, and record-keeping.
• Prepare and issue quotations, invoices, purchase orders , and related documents accurately and on time.
• Follow up with customers on quotation approvals, payment status , and outstanding invoices.
• Maintain an organized filing system for quotations, invoices, supplier documents, and project records.
• Coordinate with suppliers and vendors for pricing, deliveries, and service arrangements.
• Support procurement processes and ensure all supporting documentation is properly recorded.
• Manage office supplies, stationery, and inventory control.
• Assist with data entry, document preparation , and report compilation.
• Schedule and coordinate meetings, appointments, and company events.
• Provide administrative assistance to management, project, and finance teams as required.
• Ensure compliance with company policies, confidentiality requirements, and safety procedures.

Requirements :

Skills & Competencies :

Strong organizational and multitasking skills.

Proficient in MS Office (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, MYOB, or Xero).

Good communication and interpersonal skills.

Attention to detail and accuracy in documentation.

Ability to work independently and meet deadlines.

Working Conditions :

Tell employers what skills you have

Outlook

Microsoft Excel

Ability To Work Independently

Interpersonal Skills

Multitasking Skills

Administration

Inventory Control

Data Entry

MS Office

QuickBooks

Procurement

Accounting

Attention to Detail

Xero