Human Resources Office Administrator

Roles & Responsibilities

📍 Location: Singapore

🕘 Employment Type: Full-time

💼 Industry: Construction / Built Environment

💰 Salary Range: SGD 2,800 – 3,800 per month (commensurate with experience)

About the Role

We are a growing SME in the construction sector looking for a hands-on HR & Office Administrator to support our workforce operations in Singapore.

This role is ideal for someone early in their career who is looking to build strong practical experience across HR administration, payroll, compliance, and accounting processes, particularly within a construction-heavy workforce environment.

You will work closely with management and operations teams and gain direct exposure to MOM compliance, payroll processing, and real-world HR operations, rather than purely administrative desk work.

Key Responsibilities

HR & Administrative (Construction-Focused)

• Apply for and manage construction worker insurance bonds and related documentation.
• Process worker pre-housing applications through official MOM channels.
• Handle employee termination processes in accordance with MOM requirements, ensuring all documentation is accurate and submitted on time.
• Update and maintain records in MOM systems (including OFWAS) where required.
• Coordinate mandatory drug testing for construction workers and maintain proper records.
• Conduct periodic spot checks on worker housing to ensure cleanliness, safety, and regulatory standards are met.
• Maintain up-to-date employee records including contracts, work passes, compliance documents, and personal details.
• Liaise with MOM, insurers, dormitory operators, clinics, and third-party vendors.
• Support onboarding and offboarding processes for site and office staff.
• Handle general office administration, documentation, filing, and coordination tasks.
• Assist with ad-hoc operational and administrative matters as the business grows.

Payroll & Leave Management

• Process monthly payroll accurately and on time using the company’s HR and payroll software.
• Ensure payroll complies with Singapore employment regulations, including CPF contributions, statutory deductions, and reporting.
• Administer and track employee leave entitlements, ensuring the company leave policy is applied consistently.
• Maintain accurate records of attendance, leave, and payroll adjustments.
• Prepare payroll summaries and support management with payroll-related reporting.
• Assist with year-end payroll matters, including IR8A preparation and coordination with external accountants where necessary.

Who We’re Looking For

• Diploma or Degree in Accounting, Business Administration, Human Resources, or a related discipline.
• 2–3 years of relevant experience in HR administration, payroll, accounting support, or office administration.
• Comfortable working in a construction or operations-driven environment.
• Familiarity with MOM regulations, payroll processes, and statutory requirements in Singapore.
• Experience with HR software, payroll systems, and accounting software.
• Strong attention to detail and good organisational skills.
• Able to handle confidential information professionally.
• Proactive, responsible, and willing to learn across multiple functions.
• Proficient in Microsoft Excel and basic office software.

Why Join Us

• Broad exposure to HR, payroll, accounting, and operations (not siloed)
• Hands-on experience working directly with management
• Practical learning environment with real responsibility
• Opportunity to grow with a scaling SME
• Stable role with long-term potential

We are committed to fair and merit-based hiring and comply fully with the Tripartite Guidelines on Fair Employment Practices. All candidates will be assessed based on qualifications, skills, and relevant experience.

This role is well-suited for candidates who enjoy a fast-paced, hands-on environment and are keen to build strong operational foundations early in their career.

Tell employers what skills you have

Headhunting
Microsoft Excel
Construction
Administration
Payroll
Office Administration
Accounting
Compliance
Attention to Detail
HR Policies
Entitlements
Bonds
Resource Management
Human Resources
Employee Relations
Performance Management