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Facilities Coordinator

Facilities Coordinator

ISS FACILITY SERVICES PRIVATE LIMITEDCentral Singapore Community Development Council, SG.01, Singapore
10 days ago
Job description

Key Responsibilities

We are looking for a proactive and service-oriented individual to manage reception duties and support daily office facilities operations. You will play a key role in ensuring the workplace is welcoming, well-maintained, and compliant with both ISS and client standards.

Reception Duties :

  • Full-time management of the front desk and reception area
  • Greet guests, handle phone calls, manage meeting room bookings, and serve refreshments

Meetings & Events Support :

  • Set up meeting rooms for staff meetings / events
  • Move light furniture or supervise vendors for setups
  • Assist with basic audio / visual equipment setup

    • Facilities Management :

  • Oversee daily facilities operations : cleaning, maintenance, repairs, and coordination with building management
  • Supervise the on-site cleaner and monitor work quality
  • Support staff onboarding / offboarding and office desk moves

    • Administrative Tasks :

  • Handle key management, pantry / office supplies ordering, inventory tracking, and invoice processing
  • Prepare purchase requisitions and manage related documentation

    • Health & Safety :

  • Act as First Aider and Fire Warden
  • Conduct regular office inspections and replenish safety supplies
  • Ensure compliance with workplace safety guidelines and procedures

    • Vendor & Contractor Management :

  • Manage vendor performance, schedule site work, source quotations, and issue purchase orders
  • Oversee contractor visits, including outside regular hours or on weekends

    • Incident Reporting :

  • Follow client and ISS procedures to report accidents or incidents
  • Assist in investigations and the resolution of findings

    • Other Duties :

  • Perform general administrative tasks as required

    • Requirements

  • Minimum 3-5 years' facilities services or customer service experience, preferably in financial services or hotels.
  • Service-oriented, able to anticipate customers' requirements & deal effectively with all levels of customers & stakeholders and ensure services are executed in timely and satisfactory manner.
  • Excellent organising skill, able to make priorities and attention to details.
  • Strong communication skills.
  • Good computer skills – MS Word, Excel, PowerPoint.
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    Coordinator • Central Singapore Community Development Council, SG.01, Singapore