Project Administrator

Roles & Responsibilities

Responsibilities :

• Controls all project documentation incoming and outgoing
• Archive and / or retrieve all project documentation (hard / softcopy) in project repositories
• Submit project documentation to customer and collects acknowledgement
• Post the documentation into the SharePoint established by the customer
• Coordinate issuance of design documents and other deliverables with engineering team.
• Prepare transmittal documents for all incoming / outgoing correspondence
• Maintain project logs including project submittals, transmittals, memos, MoM, etc.
• Provide general administrative support for project.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Prepare submission, consolidate & manage project staffs’ or visitors’ clearance.
• Takes note and prepares meeting minutes for internal and external meeting (optional – subject to project needs)
• Liaise with Thales intragroup(s) to track and close project meeting action items
• Book meeting rooms & schedule meetings or conference calls
• Coordinate with external vendors on business meals catering
• Travel & accommodation management
• Expenses claims preparation and submission
• Timesheet preparation and submission
• Procurement support for Project Team (preparation of PR, follows up approval with Project Manager / Tactical Buyer / Finance, and submission of PR, MIGO processing)
• Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
• Back-up for other project admin team members where necessary
• Coordinating with onshore / offshore team (if applicable)
• Secretarial Support to Project Manager & Head, Projects / PMO
• Any other project support required by Project Manager

Requirements :

Tell employers what skills you have

Submittals

Outlook

Microsoft PowerPoint

Assertive

Microsoft Office

Microsoft Excel

Construction

Team Spirit

Administration

Data Entry

Procurement

PowerPoint

SharePoint

Administrative Support

Catering