Property & Admin Executive

The Property & Admin Executive is responsible for providing comprehensive secretarial and administrative support to the Facilities Department while managing and maintaining leased properties.

The role requires strong organisational skills, attention to detail, and the ability to work both independently and collaboratively. The Management team will set policies and provide guidance, but the incumbent is expected to exercise initiative and ensure efficient day-to-day operations.

KEY RESPONSIBILITIES :

Property & Facilities Management

1.Plan, execute and oversee all facilities management activities.

2.Coordinate with external contractors for building maintenance and defect rectification.

3.Prepare, update and maintain detailed property management records, reports and documentation.

4.Assist with accounting and administration matters.

5.Monitor, review and manage all property-related contracts, agreements and insurance policies; recommend renewal or initiate quotation / tender exercises prior to expiry.

6.Serve as the primary liaison with landlords and tenants, promptly addressing queries and resolving issues.

Administrative & Secretarial Support

1.Assist Property Manager with day-to-day secretarial duties, including answering calls, taking messages, scheduling meetings / appointments, and following up on instructions and activities.

2.Manage filing systems to ensure accurate and up-to-date documentation for the Management team.

3.Provide administrative support to managers and staff as required.

EDUCATION, SKILLS, WORK EXPERIENCE :

MINIMUM QUALIFICATIONS

GCE "A" Level.

A Polytechnic Diploma in a relevant field.

MINIMUM YEARS OF EXPERIENCE

At least 2 years of relevant working experience.

OTHER REQUIREMENTS

Must be PC literate and proficient in MS Office.

Experience working with basic accounting will be an added advantage.

Possess good correspondence skills and able to multi-task.

Confident Communicator - Must be fluent in both written and spoken English.

Ability to plan and organize work efficiently.

Independent worker with initiative, but also a reliable team player who's willing to offer assistance to other managers / staff where needed.