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Legal Secretary - D01 Cecil, Marina, People’s Park, Raffles Place, SG

Legal Secretary - D01 Cecil, Marina, People’s Park, Raffles Place, SG

CAREY OLSEN SINGAPORE LLPD01 Cecil, Marina, People’s Park, Raffles Place, SG
22 hours ago
Job description

Roles & Responsibilities

We have an exciting opportunity for an experienced Legal Secretary to work as part of a team, providing clerical support and administration to designated fee earners.

Principal duties will include :

Typing of all correspondence

  • Copy typing
  • Agreements
  • Reviewing and amending
  • Checking and proof reading
  • Typing and amending lengthy, complex legal documents in an accurate and timely manner
  • Creating of business related expense claim forms on behalf of their fee earners
  • Assisting with the creation of new clients / matters on the Document Management (DM) system

General Administration

  • Answering telephone and e-mail messages
  • Assisting with conflict checks
  • Taking and forwarding messages
  • Creating and amending diary appointments
  • Booking meeting rooms, equipment and catering
  • Arranging conference calls
  • Covering for absence

    • Other general office duties as and when required

    Organising travel arrangements

  • According to Employee Handbook guidelines

    • Database Management

  • Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
  • Adding contacts to LinkedIn, if required

    • Filing and archiving

    Billing

  • Processing incoming invoices and payments
  • Elite Practice Management System
  • Analysing time reports
  • Preparing draft bill to fee earner / finalising draft bill
  • Reviewing for administration
  • Sending chasers to client
  • Assisting in yearly Annual Returns billings

    • The ideal candidate will have a good standard of education along with :

  • 3+ years' legal secretarial experience
  • Excellent written and spoken English and Mandarin
  • Well versed with desktop publishing programmes including : Microsoft Word, Excel, PowerPoint and Outlook
  • Ability to type quickly and accurately
  • Notarial knowledge would be an advantage but training will be provided
  • Team oriented with a flexible approach to assisting colleagues

    • Conditions of work

  • 40 hours per week with 60 minutes for lunch – standard working hours are 09 : 00 am to 6 : 00pm

    • Tell employers what skills you have

    Outlook

    Document Management

    Typing

    Microsoft Excel

    Written English

    Travel Arrangements

    Arranging

    Secretarial Skills

    Administration

    Mandarin

    Microsoft Word

    Team Oriented

    LinkedIn

    Conflict

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    Legal Secretary • D01 Cecil, Marina, People’s Park, Raffles Place, SG