Administrative Executive & Sustainability Coordinator

Company Description

Mama Shelter is a vibrant, design‑driven hospitality brand founded in 2008 by the Trigano family (co‑founders of Club Med). The brand creates lively, eclectic urban spaces blending creativity, community, affordability, and exceptional service. Collaborating with local partner (Lucrum Capital Pte Ltd), Mama Shelter is part of Ennismore, a global collective of creative hospitality brands in joint venture with Accor.

Mama Shelter is more than a hotel — it’s a vibrant, colourful, and eclectic home where guests and staff feel free to be themselves. At Mama, we celebrate personality, creativity and the joy of bringing people together.

Job Description

Role Overview

We are looking for an organised, proactive and people‑oriented Administrative Executive & Sustainability Coordinator to support daily administrative and secretarial tasks while helping to build and sustain our sustainability culture at Mama Shelter.

This hybrid role suits someone who enjoys both behind‑the‑scenes administration and hands‑on involvement in sustainability initiatives, employee engagement and community impact.

Key Responsibilities

1. General Administrative & Secretarial Support

• Manage calendars, schedule meetings and coordinate appointments for key leaders.
• Handle correspondence, prepare documents, and support meeting materials.
• Maintain filing systems (digital & physical) for easy retrieval.
• Support travel arrangements, logistics, expense claims and vendor coordination.
• Assist in preparing reports, presentations and internal communication updates.
• Coordinate office supplies, facilities requests and general office organisation.

2. Sustainability Culture & Program Support

• Assist in planning, organising and executing sustainability initiatives (e.g., Earth Day, recycling drives, zero‑waste campaigns, sustainability workshops).
• Support the People & Culture team in rolling out sustainability engagement activities for employees.
• Track sustainability KPIs (waste reduction, energy use, green purchases, recycling data).
• Maintain sustainability documentation for certifications (e.g., Green Mark, B Corp‑style processes if considered).
• Coordinate with external sustainability partners, vendors, and NGOs.
• Prepare sustainability communication materials (newsletters, posters, intranet updates).
• Gather data and assist in sustainability reporting.

3. Employee Engagement & CSR Support

• Coordinate CSR and volunteering programs.
• Help run employee wellness, community engagement and “green habits” initiatives.
• Support internal committees or task forces related to sustainability or culture.

Qualifications

Essential Skills & Experience

• Prior experience in administrative or secretarial roles (1–3 years).
• Strong organisational and multitasking abilities.
• Good communication skills (written & verbal).
• Proficiency in Microsoft Office / Google Workspace.
• Experience supporting hospitality sustainability programs or ESG reporting
• Interest or passion for sustainability, environmental responsibility, or community initiatives.