Admin Assistant (Finance)

Job Description

The successful candidate will be part of the Finance team within Flight Operations Division.

Key Responsibilities

1. Flight Logs Processing

• Review and clearance of exception flight log errors for cabin crew/technical crew by the weekly/monthly close – timing, duty codes, landing details
• Ensure daily voyage records are sorted and retained for all fleets within CAAS stipulated timeframe

2. Crew Allowance Processing

• Handle and investigate crew allowance system (CAS) issues when highlighted or required
• Handle query from crew relating to crew allowances and follow-up on necessary adjustment

3. System Testing

• Support User Acceptance Testing for system enhancements and fixes

4. Processing Simulator Transport and Crew Rest Seat Claims

• Process Simulator Transport and Crew Rest Seat claims in the e-Claims System as Level 1 Approver
• Create entries in SAP for Simulator Transport and Crew Rest Seat claim payments that fall outside e-Claims’ workflow

5. Other Finance Related Matters

• Coordinate with the Division’s business units on the monthly SAP accrual
• Verification of vendor payment invoices
• Preparation of customer invoice requests
• Calculate and provide monthly crew allowance relating to Charter Flights to Finance Division

6. Others

• Create records on mishandled/damaged/lost baggage for crew
• Monthly verification of positioning interlines ticket report

Requirements

• Diploma in any discipline, preferably with some Accounting or Finance knowledge
• Good Communication Skills
• Proficiency in Microsoft Excel & Word
• Meticulous and strong attention to details
• Team player