HR & Admin Executive (Administration | Inventory | Operations)

Roles & Responsibilities

• Well Established Company

• Basic $3800 - $4200 + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Tuas (Company Transport Provided)

• Working Days: Monday to Friday

• Working Hours: 8.30am to 5.30pm
  

Job Responsibilities:

Office Administration Function (30%)

• Managing the full spectrum of office administration functions, including reception, pantry, logistics for staff onboarding and off-boarding, office inventory, and IT assets etc.

• Responsible for the full spectrum of office facilities management; upkeeping of the office setup.

• Assist incoming calls, answer queries, and redirect calls when necessary, and attend to visitors of all levels.

• Organize and manage company events (e.g., team building activities, rewards and recognition programs, Year-end party).

• Ensure machinery and asset information is updated, and vehicle insurance and road tax are being renewed on time.

• Support accounts to send out invoices to customers and update the customer records for HQ.

• Maintain proper filing system, including data management and file sharing.

• Bank in cheque when necessary.
  

HR Function (45%)

• Assist with the recruitment process from job posting, candidates sourcing and screening, coordination of interviews, and administrative components involved.

• Recruitment & selection Management.

• Manage the work passes process e.g. applying/renewing and cancellation.

• Managing insurance of the company to ensure that yearly is being updated and renewed.

• Prepare and submit reports for any workplace accident cases in compliance with statutory requirements.

• Training & Development Management for all employees.

• Process monthly payroll, prepare annual IRAS submissions, and propose salary reviews.

• Coordinate workers’ medical appointments and training schedules.

• Manage the staff resignation process, including exit interviews.

• Handle all the MOM notices and declarations.

• Ensure that all employees' databases are being updated correctly at all times.
  

Procurement Function (15%)

• Able to perform procurement function from sourcing of items to before making payment.

• Requisition and maintain office supplies and consumables.
  

Inventory Management (10%)

• Oversee and manage rebar stock inventory to ensure accurate records of incoming and outgoing stock.

• Prepare incentive summary and stock take reports for management review.
  

Job Requirements:

• Possess minimum Diploma or Degree in Human Resource Management, Business Administration, or related discipline.

• Possess minimum 3 years of hands-on HR generalist experience, preferably in an SME environment.
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Tell employers what skills you have

IRAs
Human Resource Management
Tax
Inventory
Administration
Training and Development
Payroll
Procurement
Handling inventory
Office Administration
Human Resource
Administrative Support
Resource Management
Screening
Requisition
Employee Relations
Recruitment
Sourcing
Databases
Facilities Management