URGENT! Executive Assistant to CEO (Financial Sector - Chinatown)

Job Responsibilities :

Oversee daily office administration, ensuring smooth and efficient operations

Manage HR functions, including payroll processing, leave and attendance records

Lead recruitment activities : job postings, candidate screening, interview scheduling, and onboarding

Maintain employee records in compliance with local regulations and company policies

Coordinate employee engagement activities, training sessions, and performance review processes

Liaise with external vendors, service providers, and government agencies for HR and office matters

Ensure compliance with Singapore employment laws and regulations

Manage procurement of office supplies and facilities, ensuring cost-effectiveness

Manage CEO's calendar : schedule appointments, meetings, and conference calls

Coordinate and book international and domestic travel, including flights, accommodations, and itineraries

Handle visa applications, renewals, and related documentation for CEO business travel

Prepare meeting materials, presentations, and reports for CEO as required

Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirements :

Diploma / Degree in Business Administration, HR, or related field.

Minimum 5 years' experience in office management, HR administration, or executive secretary roles.

Strong knowledge of Singapore employment laws and payroll processes.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems

Excellent organizational and multitasking skills with strong attention to detail

Ability to handle confidential information with discretion

Proactive, resourceful, and able to work independently

HOW TO APPLY :

Interested applicants, kindly send your resume in MS WORD format or please click on "Apply Now" or or email

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No : 19C9950

EA Personnel : Moy See Meng (Jasmine)

EA Personnel Reg No : R

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