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Administrative & Accounts Specialist

NOV IncSingapore

30+ days ago

Job type

Job description

Admin

To assist with accounts payable and prepare purchase requisition forms, purchase orders and enter job details in JDE system and forward to Supplier for acknowledgement.
Follow-up on Supplier Invoices and update POs
Compile all financial documents and send to finance for payment.
To create freelancer’s PO (Local and overseas) in JDE system
Sorting of mails, courier, and freight documents.
Assist with monthly Invoices to Finance.
To monitor quarterly servicing contracts and keep them up to date and renewed.
To monitor supply of office pantry and toiletries for office use.
To monitor supply / stock of office stationery.
To arrange and prepare scrap documents for approval.
Filing of operational documents as required.
To undertake ad-hoc assignments as and when required.

Accounts and Billing

In charge of invoicing and compiling data for invoicing purposes

Liaise with Operations Dept. regarding jobs which need to be billed

Liaise with Customers regarding issuance / revision of Purchase Orders

Prepare Sales Reports and other accounting reports as required

Assist operations in opening and closing work orders in the NOV system.

To assist in month end closing, bi-monthly forecasting, and annual budgeting for FE region.

Job requirements

Diploma in Accountancy or its equivalent

Minimum 3 years of related experience

Proficiency in Microsoft office application especially in MS Excel and MS Words

Meticulous, organized and independent