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Senior Executive, Administration and Operations

LUXURY CAREERS PTE. LTD.D01 Cecil, Marina, People’s Park, Raffles Place, SG

9 days ago

Job description

Roles & Responsibilities

Job Purpose :

Our client is a distinguished luxury bridal boutique, celebrated for offering a thoughtfully curated collection of exquisite bridal gowns for rental. Committed to delivering a seamless and highly personalised experience to every bride, they are seeking a dedicated and detail-oriented Senior Executive, Administration and Operations to ensure the smooth and efficient execution of daily business activities.

Key Responsibilities :

Financial Administration & Bookkeeping :

Maintain accurate, up-to-date financial records through consistent daily bookkeeping practices.
Manage client payment collections and ensure prompt issuance of invoices.
Review and verify vendor invoices for accuracy and process payments in a timely manner.
Prepare detailed monthly financial reports and cash flow statements for management review.
Monitor and reconcile financial transactions and bank account activity regularly.

Operational Workflow Coordination :

Schedule and oversee the daily workflow of seamstresses to ensure timely gown alterations and preparation.

Ensure gowns are altered and delivered on time, consistently meeting or exceeding client expectations.

Shipping & Logistics Management :

Coordinate international shipping arrangements for bridal gowns to ensure timely, reliable, and cost-efficient deliveries.

Manage all necessary customs and shipping documentation to prevent delays or disruptions.

Vendor Management :

Supervise third-party dry-cleaning vendors to maintain service quality and optimise costs.

Foster and maintain strong relationships with vendors to ensure consistent performance and support.

Inventory Control :

Monitor and manage inventory levels of bridal gowns and accessories.

Implement inventory control measures to minimise shrinkage and ensure the availability of essential items.

Scheduling & Client Coordination :

Organise and manage schedules for gown fittings, alterations, and collections.

Communicate clearly with clients and internal teams to ensure a smooth and coordinated scheduling process.

Key Requirements :

Minimum 3 years of experience in administrative and / or operational roles, preferably within luxury retail or bridal services.

Exceptional organisational skills with the ability to multitask and maintain high attention to detail.

Prior experience in bookkeeping, with familiarity in accounting software considered an advantage.

Demonstrated ability to manage vendor relationships and conduct effective negotiations.

Solid understanding of inventory management systems and related processes.

Strong communication and interpersonal skills, with a client-focused mindset.

Capable of working independently and collaboratively in a dynamic, fast-paced environment.

Solutions-oriented mindset with the ability to proactively manage operational challenges.

How to Apply :

If you're interested in applying for this role, please submit your detailed resume in MS Word format to sherting.neo@luxury-careers.com.

EA Personnel : R24124899

EA Licence : 22C1376

Tell employers what skills you have

Vendor Relationships

Ability to Multitask

Cash Flow Statements

Operation

Managing invoices

Interpersonal Skills

Alterations

Managing third party vendors

Administration

Logistics Management

Answer calls

Inventory Control

Inventory Management

email clients

Vendor Management

Attention to Detail

Bookkeeping

Scheduling

Shipping

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Operation Executive • D01 Cecil, Marina, People’s Park, Raffles Place, SG