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Personal Assistant to Director

Personal Assistant to Director

OXFORD GRAPHIC PRINTERS PTE LTDD14 Geylang, Eunos, SG
4 days ago
Job description

Roles & Responsibilities

About the Role

We’re looking for a proactive and detail-oriented Personal Assistant to support our Business Development Director in both administrative and project-related tasks. This role goes beyond traditional PA duties. You’ll manage communication, prepare and issue official quotations, and support the quotation process by clarifying and liaising with customers. You’ll also assist in project coordination, from checking colour proofs to issuing job orders and invoices, ensuring a smooth flow from enquiry to delivery.

What You’ll Do

Executive & Administrative Support

  • Manage the Director’s calendar, schedule, and meeting arrangements.
  • Handle correspondence, emails, and phone communications on behalf of the Director.
  • Maintain filing systems, databases, and records for easy retrieval and reporting.
  • Follow up with internal teams to ensure deadlines and action items are completed.

Sales & Quotation Support

  • Prepare and issue official quotations based on figures provided by estimators.
  • Support the quotation process by liaising with customers, clarifying specifications, and ensuring details are complete before quotation is finalised.
  • Manage sales enquiries and provide timely responses to clients.
  • Handle issuance of job orders and invoices.

    • Project Coordination Support

  • Serve as a supporting point of contact for clients on routine matters.
  • Check colour proofs and liaise with customers for approvals or adjustments.
  • Coordinate with internal design and production teams on project follow-ups.
  • Monitor project timelines and escalate issues that need the Director’s attention.
  • Assist in ensuring projects are delivered on schedule and to client requirements.

    • What we're looking for

  • Proven experience, ideally within the printing or graphic design industry
  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in using MS Office suite and other office software
  • Ability to work independently and as part of a team
  • Flexible and adaptable with a positive attitude

    • What we offer

    At Oxford Graphic Printers Pte Ltd, we value our employees and offer a range of benefits to support your professional and personal development. This includes competitive remuneration, opportunities for career progression, and a collaborative and supportive work environment.

    About us

    Oxford Graphic Printers Pte Ltd is a leading provider of high-quality printing services in Singapore. With over 35 years of industry experience, we pride ourselves on our commitment to excellence, innovation and customer satisfaction. Join our dynamic team and be a part of our continued success.

    Tell employers what skills you have

    Market Research

    Ability to Multitask

    Analytical Skills

    Ability To Work Independently

    Interpersonal Skills

    Arranging

    Data Management

    Office Management

    Adaptable

    Public Relations

    Project Management

    Attention to Detail

    Time Management

    Writing

    Communication Skills

    Office Software

    Administrative Support

    Customer Satisfaction

    Project Coordination

    Team Player

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    Personal Assistant • D14 Geylang, Eunos, SG