Operations Assistant (Operations Department)

Operations Assistant (Operations Department)

Job title : Operations Assistant (Operations Department)

Our client is a renowned multinational corporation specializing in marine transportation services.

The Operations Assistant will support the Operations Department in managing vessel-related administrative and operational tasks. This role involves handling shipping documentation, coordinating bunker inventories, assisting with invoices and payments, and ensuring smooth communication between internal teams and external stakeholders. The ideal candidate has a background in maritime administration, strong attention to detail, and the ability to support daily operational workflows efficiently.

Responsibilities

• Coordinate with the Operations, Bunker, and Accounts teams to conduct monthly bunker inventory checks, ensuring accuracy, timeliness, and consistency of data.
• Process supplier invoices and prepare Accounts Payable (AP) vouchers for operational expenses, including store supplies and bunker purchases.
• Prepare, issue, and collect Bills of Lading (BL) and other cargo-related documentation in coordination with vessels, agents, and charterers.
• Assist in monitoring and updating vessel schedules, port calls, and voyage documentation to ensure compliance with company procedures and charter party requirements.
• Maintain systematic filing and documentation records, update operational databases, and provide general administrative support to the Operations team.

Benefits

Qualifications (Must)

Advantageous

We regret that only shortlisted candidates will be notified.

Registration No. : R (Yeo Ker Ling Caroline)

Recruitment Licence : 12C5051

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