Executive Assistant [West / coordination between the MD and internal and external stakeholders] - D01 Cecil, Marina, People’s Park, Raffles Place, SG

Roles & Responsibilities

Executive Assistant – Roles & Responsibilities

We are looking for a highly organized, discreet, and proactive Executive Assistant to support our Managing Director (MD) and leadership team across multiple regions, including China, Malaysia, Thailand, and Vietnam. This critical role serves as a central point of coordination between the MD and internal and external stakeholders. You will be instrumental in managing schedules, facilitating communication, organizing key documents, and ensuring the smooth execution of business operations in a dynamic, fast-paced, and multilingual environment.

KEY RESPONSIBILITIES

1. CALENDAR & EMAIL MANAGEMENT

• Efficiently manage the MD’s calendar, including scheduling meetings, appointments, and travel across multiple time zones and teams.
• Monitor, prioritize, and respond to emails on behalf of the MD; draft responses or delegate correspondence as appropriate.
• Screen and direct phone calls, ensuring prompt and professional communication across regions.
• Track deadlines and follow up on outstanding tasks and time-sensitive issues with accuracy and discretion.

2. MEETING COORDINATION

3. COMMUNICATION LIAISON

4. DOCUMENT & INFORMATION MANAGEMENT

5. PROJECT SUPPORT

REQUIREMENTS

Tell employers what skills you have

Outlook

Leadership

Microsoft Office

Microsoft Excel

Interpersonal Skills

Arranging

Information Management

Office Management

Administration

Business Strategy

PowerPoint

Business Planning

Multilingual

Project Management

Attention to Detail

Communication Skills

Administrative Support

Excel

Scheduling

Able To Work Independently