General Affairs - Assistant Manager

Roles & Responsibilities

About the Role

This role is ideal for someone with 4–6 years of experience in office administration, facilities management, and vendor coordination, who is also comfortable providing front-desk support in emergencies. The individual will be a key member of our clients administration team, ensuring smooth day-to-day operations and supporting both internal staff and external stakeholders.

Key Responsibilities

• Manage daily office administration, including office supplies, pantry, equipment, and meeting room arrangements.
• Oversee vendor management and coordinate contracts for office services (cleaning, maintenance, courier, etc.).
• Support procurement activities, including vendor sourcing, quotations, and basic contract renewals.
• Handle facility-related matters such as office maintenance, lease liaison with building management, and safety compliance.
• Assist with planning and coordination of office events, staff welfare initiatives, and internal communications.
• Prepare and maintain administrative records, expense tracking, and reports.
• Provide receptionist support during staff absence or emergencies – greeting visitors, handling calls, and managing front-desk duties.
• Collaborate with HR and Finance teams on admin-related processes.
• Support ad hoc projects such as small-scale renovations, relocations, or space planning.

Requirements

This position is managed by Hyred Pte Ltd (EA License No : 23C1589)

Tell employers what skills you have

Microsoft PowerPoint

Internal Communications

CRO

Interpersonal Skills

Medicine

Administration

Clinical Development

Vendor Coordination

Hotel Booking

Approachable

Medical Affairs

Endocrinology

Biotechnology

Office Administration

Space Planning

Cardiology