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Legal Secretary

KennedysSingapore

30+ days ago

Job description

Job Title : Legal Secretary

Team : Aviation

Location : Singapore

Role

The Legal Secretary will support the Aviation team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved, to maintain the high standard of service offered to the Firm's existing clients and to assist in furthering the professional reputation of the team and to contribute to the development of the team in accordance with the Firm's policy.

Team

The Aviation team consists of two Partners, one Legal Director, three Senior Associates, two Legal Executives and two Secretaries. For the secretarial support element, the Legal Secretary will report to the Partners.

Secretarial Key Responsibilities

To produce a variety of documents from handwritten / typewritten drafts and from recorded speech as directed by the lawyers – to access and print hard copy reports, correspondence and documents.
To deal accurately with filing - storage and retrieval of client files in line with the department's filing system.
Return and send all work with the relevant enclosures.
Attend to clients both on the telephone and in person in a professional manner.
Create and maintain effective relationships with clients and colleagues.
To receive, sort and distribute incoming mail and transmit and receive copies of documents electronically; to prepare for despatch outgoing / internal mail and arrange couriers when required.
Archival and retrieval of files from storage when required.
Make appointments, arrange meetings and maintain an up to date diary.
To prepare and serve refreshments as and when required to clients and / or lawyers when required.
To work closely with Finance team on relevant matters to support the team.
To undertake any other duties which from time to time may be allocated.

KNOWLEDGE, SKILLS & EXPERIENCE

0-2 years of relevant administrative and secretarial experience in the legal industry.

Strong professional services experience.

Ability to communicate at all levels with strong organisational skills.

Build effective working relationships with partners and staff at all levels.

Service delivery focused.

An effective multi-tasker, able to deal with multiple priorities and urgent situations as they arise; hold the ability to be flexible when needed to adapt to fast-changing dynamics; be adept at managing stakeholder expectations all while remaining resilient under pressure.

Committed, enthusiastic and innovative.

Desirable

Excellent understanding of the legal industry. Familiarity of the aviation insurance industry is a plus.

where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

Please note that only shortlisted candidates will be contacted.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.