HR & Admin Executive (Manufacturing) - KV

Position : HR & Admin Executive (Japanese Speaking) (Job ID : 19940)

Novena

Hybrid work arrangement

Basic + Comms + AWS

Attractive AL benefits

Our client is seeking a proactive and detail-oriented HR & Admin Executive to support their Singapore office's human resources and general administration functions. This position reports directly to the Senior General Manager and works closely with headquarters in Japan to ensure smooth operations and compliance with local regulations.

Human Resources (approx. 50%)

Manage full spectrum of HR operations including recruitment, onboarding / offboarding, leave and attendance administration, and payroll coordination.

Handle Work Pass applications, renewals, and cancellations through EP Online.

Maintain and update employee records in compliance with Singapore employment laws and company policies.

Coordinate staff training, performance evaluation, and welfare activities.

Advise management on HR policies, local manpower regulations, and MOM compliance matters.

Administration & General Affairs (approx. 50%)

Manage office administrative functions, vendor contracts, and office supplies.

Support corporate compliance and audit-related documentation.

Attend meetings with HQ Japan, record and share meeting notes, and ensure follow-up actions are completed.

Liaise with building management and external service providers (maintenance, insurance, etc.).

Assist with simple safety, health, and environmental (CSR-related) coordination.

Support internal and external communication, including coordination for visitors and corporate events.

Job Requirements

Diploma or Degree in Business Administration, Human Resources, or related field.

Minimum 3–5 years of HR and Admin experience in a similar role, preferably in an SME or Japanese manufacturing / trading company.

Strong understanding of Singapore Employment Act and local HR practices.

Proficient in MS Office (Excel, Word, PowerPoint).

Japanese language proficiency (spoken & written) is required to liaise with Japan HQ.

Independent, organized, and able to handle confidential information with integrity.

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