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Joint Registry (Contract Staff) - D11 Novena, Thomson, Watten Estate, SG

Joint Registry (Contract Staff) - D11 Novena, Thomson, Watten Estate, SG

Institution of Engineers Singapore, TheD11 Novena, Thomson, Watten Estate, SG
14 days ago
Job description

Roles & Responsibilities

Contract Staff : 6 - 8 Months

Reports to : Head of Secretariat

Head of Secretariat, Professional Registry

Objective :

Special Relationship :

Registry Committee Chairpersons and Members

Key Responsibilities are :

  • Administer registry applicants (New & Renewal) and maintain proper.
  • Records their own respective registries.
  • Provide progressive registry update bi-weekly.
  • Attend and verify documents submission by applicants.
  • To ensure all required fees collected for new & renewal applicants.
  • Send periodic reminders through emails and calls for yet to renew.
  • Organize, maintain & update website content, files and records for respective registries in-charge.
  • Coordinate interview sessions between applicants & interviewers and submit recommendation to Committee for approval.
  • To lead and schedule quarterly or half yearly meeting for committee and record minutes of meeting.
  • Responsible to prepare Registry Annual Reports for IES AGM.
  • To organize yearly registries networking events for members including preparation of budget and generation of expenses report.
  • To review CPD request and send to Committee for approval.
  • To support IES major events like AGMs, annual D&D, World Engineers Summit, and National Engineers Day.
  • To perform any other duties assigned by immediate supervisor.

Required Competencies / Skills :

  • Minimum Diploma with 3-5 years of experience
  • University Graduates with no working experience are welcome to apply
  • Fluency in writing and speaking of English Language is a requirement.
  • PC savvy, Proficient in Microsoft Office and email communication
  • Must have good interpersonal skills and able to handle stressful situation
  • Independent, responsible and able to meet agreed deadlines and deliverables set
  • Tell employers what skills you have

    Microsoft PowerPoint

    Annual Reports

    Microsoft Office

    Microsoft Excel

    Interpersonal Skills

    Administration

    Data Entry

    Networking

    Windows

    Writing

    Communication Skills

    Administrative Support

    Microsoft Word

    Databases

    Able To Work Independently

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    Joint Contract Staff • D11 Novena, Thomson, Watten Estate, SG