Administrative Assistant (with Employment Agency Experience) - Islandwide, SG

Roles & Responsibilities

Job Title : Administrative Assistant (with Employment Agency Experience)

Location : Central

Employment Type : Full-time

About Us

We are seeking an experienced Administrative Assistant with prior experience in an employment / recruitment agency to join our dynamic team and support our day-to-day operations.

Key Responsibilities

• Provide administrative support to recruiters and management, ensuring smooth daily operations.
• Handle incoming calls, emails, and candidate / client inquiries in a professional and timely manner.
• Maintain and update candidate databases, job postings, and applicant tracking systems (ATS).
• Assist with candidate onboarding, including collecting documentation, preparing contracts, and compliance checks.
• Schedule interviews, client meetings, and assessments.
• Prepare reports, correspondence, and other documents as needed.
• Ensure compliance with data protection and agency regulations.
• Support billing, invoicing, and timesheet management for temporary staff.
• Perform general office administration duties, including filing, scanning, and maintaining records.

Requirements

Preferred Skills

What We Offer

Tell employers what skills you have

Outlook

Ability to Multitask

Strong Attention To Detail

Career Development

Invoicing

Payroll

MS Office

Office Administration

Compliance

Applicant Tracking Systems

Administrative Support

Excel

Customer Service

Databases