ADMIN ASSISTANT - RHYX PTE. LTD.

Roles & Responsibilities

Job Description

We are an established F&B brand seeking a proactive and organised Admin Assistant to support our HR and operations functions.

Key Responsibilities :

• Handle work pass applications, issuance, renewals and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registration / renewals for new / existing employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
• Coordinate supply replenishment / purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to phone calls, WhatsApp messages and emails promptly.
• Seek approval from Manager / Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repairs / services for outlets.

Working Hours :

Monday–Friday 9 : 00 am–6 : 00 pm (5 days)

Workplace Location :

9@Tagore, Postal Code 787472

Nearest MRT Station : Lentor MRT (TE5)

Bus No : 138 , 167 , 169 , 860 , 980

Requirements :

Additional Information / Other Remarks

Tell employers what skills you have

Sponsorship

Microsoft Office

Microsoft Excel

IRAs

Multitasking Skills

Arranging

Electrical

Data Entry

MS Office

PowerPoint

SharePoint

Bookkeeping

Administrative Support

Calibration