Executive Assistant, Business & Operations

Roles & Responsibilities

Reaching Out To You : HL Assurance Pte. Ltd. ("HLAS") is a licensed general insurance company in Singapore since 2012, a subsidiary of Hong Leong Financial Group Berhad ("HLFG") and a member of the Hong Leong Group.

Job Responsibilities :

Reporting directly to Head, Project and Operations, you will be responsible to :

• Manage day-to-day office operations, including management of office supplies, vendor coordination, facility maintenance, and logistics.
• Handle travel arrangements, hotel accommodations, insurance matters, and general administrative tasks.
• Manage issuance and administration of employee access cards and locker keys.
• Ensure a clean, safe, and well-maintained office environment in compliance with safety standards.
• Support the CEO & COO to schedule for initial business meetings and provide assistance to follow up with clients or partners for subsequent engagements.
• Provide corporate secretarial support such as compiling reports and presentation slides and assist in the preparation of board meetings.
• Assist in managing the CEO’s expense claims and related financial documentation.
• Provide executive support to senior management, including assistance with adhoc tasks, coordination of personal logistics, and ensuring a well-organised workspace.
• Assist in planning and executing company events and meetings.
• Maintain a high level of confidentiality and professionalism in handling sensitive information.
• Perform any other ad-hoc assignments as assigned from time to time.

Job Requirements :

Other Information and Benefits

Your Career, Our Passion - COME JOIN US NOW!

Interested applicants, please forward your detailed resume, stating qualifications, work experience, availability, current and expected salaries.

We regret that only shortlisted candidates will be notified.

Tell employers what skills you have

Outlook

Microsoft Excel

Travel Arrangements

Administration

Vendor Coordination

General Insurance

Communication Skills

Preparing PowerPoint presentations

General Office Skills

Disposition

Data Analytics

Writing Skills

Able To Work Independently