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Assistant Manager / Senior Assistant Manager(Operations)

NATIONAL UNIVERSITY OF SINGAPORESingapore

9 days ago

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

This is an research administrative and operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include supporting research administration, conducting education and training programs, convening meetings, and secretariat functions.

Duties & Responsibilities

Working under the direction of the Director and Head of Operations at the ACHS, the Assistant Manager / Senior Assistant Manager will be part of the team to support the core duties of the centre :

a)Research and Centre Administration

Support researchers to draft, review, negotiate and execute research agreements byworking closely with researchers, collaborators and internal and external legal offices
Liaise and support the centre's leads and research staff to meet the centre'sobjectives of the centre
Provide administrative support and point of contact between faculty and researchersand NUS administrative departments to support the management of research projects
Administrative support for the running of the centre, including arranging meetings,liaising with third party providers and vendors
Support financial administration, processing of payment, procurement and budgettracking for centre expenses and donor funding
Tracking of assets and reporting deliverables to funder and donors

b)Education and Training and the Convening of Meetings and Roundtables

Support Centre Leads in arranging education and training activities of the centre,which may include event planning, liaising with vendors, creation of templates andforms, liaising with participants and logistics arrangements including venue, travel androom bookings;

On the ground support for webinars, workshops, courses and training held in personand online

c)Collaboration & Partnership

Liaise and work closely with local, regional and international partners andcollaborators, this includes providing support for policy roundtables and paneldiscussions and the building a network of experienced experts in health security

d)Provide secretariat support for the centre (Faculty Meetings, International AdvisoryPanel), this includes arranging of meetings, preparation of slides, notes of meeting,communication and dissemination of information, and collation of reports

e) Work closely with other offices in the school, e.g. finance, HR, IT and GHO and university, e.g. OLA, ODPRT, CPO to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations

f) Other duties assigned by the Director or Head, Operations

Qualifications

Applicants are expected to have at least a Bachelor degree from a recognised institution with at least five years of experience in an administrative position within the academic, research or healthcare sector

Strong administrative skills and experience in supporting projects such as convening meetings, organise training and workshops, service contracts, financial administration, or equivalent experience

Experience organising events, in-person and online is a requirement

Excellent written and oral communciation skills, with the ability to summarise content, prepare slides, reports and content

A good team player who is self-motivated, well organised and with the ability to work well under pressure and tight deadlines

Effective at problem-solving, able to take initiative to learn on the job and manage various responsibilities.

IT systems savy and proficient in Microsoft Office Applications

Knowledge of NUS processes and systems is an advantage

Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership

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