Project Admin (5 days)

Roles & Responsibilities

Job Description :

A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities :

Shop Drawing and Material Submissions :

Submit and track shop drawings, material catalogs, and progress claims to ensure timely approval and compliance with project requirements.

Sample Board Preparation :

Prepare sample boards for approval as part of the project’s material selection and design process.

Resource and Logistics Coordination :

Coordinate project resources and logistics in accordance with project schedules, ensuring timely delivery of materials and equipment.

General Administration :

Handle general administrative tasks, including document filing, communication with stakeholders, and scheduling meetings.

Vendor Quotation Evaluation :

Assist Project Managers in evaluating vendor quotations, ensuring cost-effective and timely procurement of materials and services.

Liaison Between Internal Teams and External Vendors :

Serve as a key point of contact between internal colleagues and external vendors, ensuring that all project requirements are met.

Documentation for Project Handover :

Assist with the preparation and submission of documentation required for the successful handover of completed projects.

Job Requirements

• Min. 2 years of related work experience
• Diploma or equivalent
• Proficient in MS Office
• Good understanding of maintenance procedures, equipment and tools, as well as knowledge of relevant regulations and safety standards
• Ability to multi task with strong analytical and problem-solving skills
• Able to work independently and a team player with excellent interpersonal and communication skills
• Excellent communication and interpersonal skills, with the ability to work with clients, contractors, and other stakeholders
• 5 days’ work (Mon to Thu : 9am to 6.30pm, Fri : 9am to 6pm)

Tell employers what skills you have

Ability to Multitask

Microsoft Office

Construction

Ability To Work Independently

Interpersonal Skills

Inventory

Purchasing

Administration

Data Entry

Procurement

Accounting

Compliance

Attention to Detail

Communication Skills

Administrative Support

Budgeting

Team Player

Sourcing

Databases

Filing