The Senior Associate / Associate, Corporate Services (Admin) is responsible for ensuring operational excellence and regulatory compliance within the center. This role involves providing comprehensive administrative and operational support to facilitate smooth day-to-day operations and successful execution of center events.
Responsibilities :
- Provide administrative and operational support for daily activities and center events
- Conduct daily inspections to ensure meeting rooms, office areas, and pantries are clean and orderly
- Monitor and address any defects or improvements needed, including 5S and HSE compliance
- Track, maintain, and order office supplies and manage inventory
- Assist with IT asset management and onboarding / offboarding processes
- Liaise with vendors for quotations, office equipment, and services
- Assist with access card applications and artwork
- Ensure timely renewal and performance review of all term contracts; initiate new terms when applicable
- Drive continuous improvement initiatives for administrative support
- Perform center-centric duties to ensure smooth operations and support research activities
- Provide backfill for the receptionist during office hours
- Offer general support to visitors as required
- Assist with statutory and internal audits
- Perform any other duties assigned by the supervisor
Job Requirements :
Minimum qualification : Nitec in a related fieldAt least 1 year of experience in administrative or operational supportWillingness to occasionally work outside office hoursAbility to break down tasks and provide realistic timelinesProficiency in Microsoft OfficeSelf-driven, meticulous, and able to multi-taskEager to learn new knowledge and technology