Accounts Executive (AR)

JOB SUMMARY

Responsible for supporting day-to-day Accounts Receivable operations, including invoice processing, billing coordination, documentation tracking, and follow-ups. The role is hands-on and execution-focused, ensuring accuracy, timeliness, and compliance with established procedures.

• Perform daily invoice processing and billing activities in accordance with established procedures and internal controls.

• Attend to customers’ invoicing-related enquiries and follow up to ensure timely clarification and resolution.

• Ensure all invoicing documents are complete, accurate, and properly supported before submission for review or approval.

• Maintain and update customer, billing, and collection records accurately in the ERP system.

• Coordinate closely with internal departments (Sales, Operations, Finance) to facilitate timely issuance of invoices.

• Assist with follow-up on outstanding receivables and support collection activities, including SOA preparation and reminders.

• Track and maintain ship stamps / sub-certifications required for billing validation, based on prescribed checklists and timelines.

• Support invoicing related to project-based and contract-based transactions under guidance.

• Assist in the preparation of Accounts Receivable information for month-end closing and reporting.

• Support compliance with Singapore GST requirements in AR transactions, escalating any exceptions or uncertainties.

• Perform other ad-hoc Accounts Receivable duties as assigned by the superior.

• Good knowledge of Microsoft Office Suite like Word & Excel is a must.

• Experience in the maritime industry is highly preferred.

• Knowledge of NetSuite (Oracle) and Dynamics 365 are preferred.

• A strong understanding of Accounts Receivable (AR) processes and knowledge of Singapore GST is a must.

• Ability to handle high-volume invoicing efficiently.

• Strong analytical and problem-solving skills.

• Bachelor’s degree in Accounting & Finance (Diploma holders with strong experience may be considered).

• Minimum 2-4 years of hands-on experience, credit control, and receivables tracking, preferably in the Maritime or Engineering industry.

• Must be open to job rotations within the department.

• Strong interpersonal and communication skills to liaise with multiple stakeholders.

Mon to Fri, 8am to 5pm or Mon to Fri, 9am to 6pm