Procurement Manager

Description : Manage

and directs purchasing of all the goods and services. Responsible

for identification of vendors, negotiating favourable agreements,

negotiation, and managing vendor and purchase

contracts.

KEY

ACCOUNTABILITIES

Manage purchasing, expediting, logistics and material

control of the Project

Develop procurement

strategies that are inventive and cost-effective

Work with relevant department in the Project during

development engineering material requisitions

Develop and implement material control planning

procedure

Manage sourcing and engaging of

vendors

Negotiate with vendors to secure

favorable terms

Building and maintaining

long-term relationships with vendors

Approving

Purchase Orders and organizing and confirming delivery of goods and

services.

Control procurement and promote

saving on procurement costs.

Prepare

procurement reports

Oversee and ensure

administration tasks are done. e.g. Org chart, proc objectives,

monthly reports of PO, Inventory,Pre-qualifications etc.

Oversee and ensure Warehouse and Logistics task are done

e.g. inventory report, GR / IP, Custom clearance, storage

etc

Attend meetings with Client and Project

team.

Guiding team member on strategy on

commercial negotiation and finalizing orders.

Risk Management in Procurement, Warehouse and logistics

activities

Ensure team adherence to all

safety, health, and environmental rules and

regulations

Purchase

Management

Monitor

MCR / MTO from Project team for procurement. Makes sure that all the

specification are in line and float RFQ as per AVL / Potential vendor

for Techno-Commercial submission.

Oversee

expediting for quotation. Upon receiving, ensure that all the

vendor has quoted as per scope of Work / Supply and send technical

part to Engineering / PMT team for technical evaluation.

Start commercial evaluation also side by side to

understand the aspects of quote and advance planning for

negotiation with vendor.

Monitor completion of

Technical evaluation, negotiate with technically pre-qualified

vendors in accordance to project requirement and approval of Bid

Tab as per authority matrix and procurement procedure.

Considerable knowledge of contract law and purchasing

terms, including legal / financial aspects.

Preparation of Purchase Order and Terms and Conditions

relevant to purchase material / hired services.

Ensure the appropriate terms and conditions are specified

on the purchase order and necessary specification, RVD (Required

Vendor Documentation) and ITP is attached. Verify shipping

instruction is in place with right consignee / notifying party and

shipping marks are identified in line with customer

guideline.

Coordinate with vendor / project team

and expedite the manufacturing / delivery process. Timely update to

project team and in control of procurement as per PCL.

Managing EPC project execution phase to ensure timely

availability of vendor data

Ensuring the

delivers of right material within agreed time frame and at right

place. Raising inspection call if required.

Coordinate with vendor in case of damage or wrong

material for replacement

Closing out of PO

upon delivery and payment closure.

Provide

coordination assistance between requester and suppliers

Coordinate with finance for payment or any invoice issue

of vendors

Maintains and promotes sound

relationships with

suppliers.

MAJOR

CHALLENGES

Mitigation

of any procurement delay or risks

Strict

compliance to agreed terms and conditions

Settling conflicts or preventing disputes out of

purchases of goods and

services

REQUIREMENTS

Bachelors Degree in

Engineering

Minimum

of 15 years' experience in managing procurement for major EPCC

projects in the Oil & Gas / energy infrastructure industry

(including purchasing, expediting, customs clearance &

materials control) out of which 10 years in Management Position.

Preferred experience shall include procurement of tankage plate

material, bulks (including steel piping, earthwork, cables) and

management of multiple equipment packages procurement and

expediting. Candidate shall have previously managed a team

consisting of : purchasing, expediting, transportation (including

forwarding) and materials control; and has previously worked with

detailed design teams during development of Engineering Material

Requisitions. Candidate should possess previous experience of

developing and implementing all procurement, transportation, custom

clearance and materials control planning procedures on EPCC

projects.