Assistant Manager (7-month contract), Centre for Teaching Excellence - HYPERSCAL SOLUTIONS PTE. LTD.

Roles & Responsibilities

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

As Administration Manager of the Centre, this headcount plays a key role in managing the administrative, finance-related and HR-related functions to ensure smooth day-to-day operations of the Centre. The headcount also provides event management support for the teaching and learning events organised by the Centre.

• Provide events management support to the Centre's teaching and learning events, including venue sourcing, vendors management, engagement and liaison with speakers, arrangement of travel and accommodation needs, event publicity and registration, food and beverage catering, preparation of event materials / resources for participants, communications with participants, attendance monitoring, logistical requirements and support, and collation of post-event feedback for reporting to stakeholders.
• Provide administrative and logistical support to the Centre's programmes and initiatives, including recording and drafting meeting minutes.
• Assist the Director to manage the day-to-day office operations and general administrative matters.
• Review, and recommend improvement to office administrative policies, systems and procedures that are aligned with SMU requirements.
• Monitor the Centre's budget and expenditure to stay within appropriations.
• Handle the necessary paperwork and processes to ensure timely payment to relevant parties.
• Manage the procurement of goods and services for the Centre.
• Manage the Centre's assets and inventory and ensure timely supply or replenishment.
• Manage office renovation and facility management matters.
• Manage recruitment process, plan and prepare for any manpower requirements / changes.
• Administer the Centre's staff welfare and training funds, plan and organise events to promote team collegiality.
• Organise and provide secretariat functions for the meetings of the Centre.
• Other duties as assigned.

QUALIFICATIONS

OTHER INFORMATION

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University

Tell employers what skills you have

Communication

Procedure Development

Continuous Improvement

Power Point

Inventory

ISO

Logistics

Project Management

Facility management

Customer Service