Associate / Senior Associate

The responsibilities of the officer include, but is not limited to, the following :

• Provide general secretarial, administrative and logistical support to the department (e.g. scheduling of meetings, collation of materials, venue setup, preparation of the agenda of meetings, tracking of matters arising from meetings, minutes taking, making travel arrangement and verify travel claims)
• Request for and consolidate information / reports, conduct analysis and summarise reports, and preparation of presentation materials
• Liaise with various departments to handle requests and queries
• Facilitate the conduct of large meetings
• Co-ordinate and organise meetings and appointments with internal and external stakeholders on various meeting platforms
• Event planning and management
• Assist in knowledge management process via housekeeping and archiving of documentation pertaining to the department / meetings
• Covering PA to Executive Director and Director as / when necessary
• Handle other ad-hoc tasks assigned

Job Requirements