Para-legal (Corporate Secretary)

Company Overview / Employee Value Proposition

MDIS HOLDINGS LTD.

Job Summary

The Paralegal (Corporate Secretarial) supports the Legal and Corporate Secretarial functions of MDIS by providing administrative, research, and corporate governance support. This role includes preparing and reviewing legal and corporate documents, maintaining statutory records, assisting with regulatory filings, conducting legal research, and supporting internal stakeholders to ensure compliance with relevant laws and corporate governance requirements.

Responsibilities

• Collaborate with in-house counsel and internal stakeholders to manage legal, corporate governance, and compliance matters effectively
• Prepare and review legal and corporate secretarial documents including resolutions, minutes, agreements, correspondence, and routine filings to ensure accuracy and compliance
• Maintain and update statutory registers and corporate records in compliance with ACRA and other regulatory requirements
• Support the preparation and filing of annual returns, board and committee meetings, and other corporate secretarial processes to facilitate governance operations
• Conduct legal and regulatory research on education sector requirements, corporate governance, contracts, and compliance matters, and prepare clear written briefs or summaries to inform decision-making
• Verify facts, gather information, and coordinate with internal departments to support legal and governance issues
• Organize, maintain, and retrieve legal files, corporate documents, agreements, and confidential records to ensure accessibility and security
• Provide administrative support for hearings, meetings, and internal reviews as needed to facilitate smooth legal operations
• Track and maintain documentation of work processes, timelines, and billable or project hours where applicable to support project management and reporting
• Perform other legal and corporate secretarial duties as assigned to contribute to the department's objectives

Required competencies and certifications

• Diploma in Paralegal Studies, Law, Business Administration, or a related field
• Corporate secretarial experience
• Ability to handle sensitive information with discretion and maintain strict confidentiality

Preferred competencies and qualifications

• Bachelor's degree
• Paralegal certification
• Experience in the education sector or a non-profit environment
• Proficiency in Microsoft Office Suite; experience with corporate secretarial software is an advantage