Post-Fixture Executive (Dry Bulk) - DIRECT SEARCH ASIA PTE. LTD.

Roles & Responsibilities

Responsibilities :

• Manage the preparation of full sets of accounts.
• Prepare voyage account statements for clients under commercial management agreements.
• Verify voyage statements in IMOS and resolve discrepancies against financial records.
• Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
• Review and record freight and demurrage invoices promptly, coordinating with operations / claims teams to secure timely remittances.
• Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.
• Ensure proper application of cash receipts and payments.
• Update and report on weekly cash flow positions.
• Handle advance and post-disbursement account requests from vessel operators.
• Review, reconcile, and record vessel disbursement accounts; issue re-bills for voyage / owner / charterer-related items and coordinate timely settlements with port agents.
• Process broker commission invoices, reconcile balances, and ensure settlements are completed promptly in accordance with company policies.
• Obtain and process bunker and miscellaneous invoices, arranging timely wire transfers for settlement with relevant counterparties.
• Review and post hire statements for time-chartered vessels, including items such as performance claims, off-hire, cleaning, communication, victuals, representation, and owner-related charges, liaising with operations to ensure timely payments.
• Monitor accounts receivable and vendor aging reports weekly, ensuring effective collection of outstanding amounts and prompt follow-up where required.
• Organize and maintain a high-volume email archive for efficient access, retrieval, and action.
• Support the preparation of documentation for annual financial audits.

Requirements :

Tell employers what skills you have

Commercial Management

Vessel Management

Financial Audits

Arranging

Documentation Skills

Invoicing

Economics

Vessel Operations

Data Entry

Accounts Receivable

MS Word

General Ledger

Accounting

Attention to Detail

Freight

KYC

Cash Flow

Shipping