Office Support Assistant - JK POWER PTE. LTD.

Roles & Responsibilities

• Provide day-to-day administrative support , including filing, data entry, and document management for projects.
• Assist with preparing, reviewing, and tracking project documentation , such as work orders, permits, and invoices.
• Coordinate and schedule meetings, site visits, and travel arrangements for project teams and management.
• Maintain and update project files and databases to ensure accuracy and easy retrieval of information.
• Support the procurement team with purchase orders, material requests, and supplier coordination.
• Handle incoming and outgoing mail, deliveries, and communications with external stakeholders.
• Monitor and replenish office and site supplies , ensuring inventory is well-managed.
• Prepare basic reports, spreadsheets, and presentations for management review.
• Liaise with site supervisors and contractors to facilitate smooth communication between office and site operations .
• Assist the HR team with staff documentation, attendance records, and onboarding procedures.
• Ensure confidentiality and compliance with company policies and regulatory requirements.
• Proven experience as an Office Support Assistant, Administrative Assistant, or similar role, preferably in the construction industry .
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in English (additional languages are a plus).
• Ability to work independently and as part of a team in a fast-paced environment .
• High attention to detail and accuracy in handling documentation.

Tell employers what skills you have

Outlook

Document Management

Construction

Written English

Archiving

Ability To Work Independently

Travel Arrangements

Data Entry

Procurement

Attention to Detail

Spreadsheets

Administrative Support

Databases

Ability to Prioritize