Responsibilities :

• Prepare and check all shipping documents to ensure that are complete and comply with export rules and regulations.
• Book cargo space and place insurance for shipment in accordance with established company guidelines.
• Liaise with port of authorities, customs officers, transport contractors, suppliers and customers to ensure timely clearance and delivery of shipments
• Attend to queries relating to shipping documents, e.g. from Customs and trade department on declared value of shipments.
• Arrange for the sampling or testing of goods by government authorities and other organization, like SGS inspection.
• Compile and maintain records of various export figures, duty paid, insurance claims, etc.
• Initiate insurance claims for damaged or lost shipments, e.g. arrange for survey, files or process insurance claims, correspond with shipping agents, and / or suppliers, etc.
• Co-ordinate with Marketing Executive on shipment details and L / c information
• Co-ordinate with Production Department on the product ready date and timing in order to arrange for shipment or delivery
• Check L / c validity and ensure L / c compliance with work order and proforma invoice
• L / c : - Bank documentation negotiation
• Other duties such as DG classification, Freight charges update etc.
• Co-ordinate Sales activities (Shipment, banker, shipment company, payment & production)
• Attend to sales enquiries as needed
• Prepare and submit sales reports, monthly progress reports and etc. to superior.
• Ensure smooth inter-department co-ordination in the order processing flow
• Provide administrative support to the Sales & Marketing Department
• Maintenance of departmental filing system
• Assist Finance dept. in payment collection.
• Ad Hoc : MSDS , Product Information, Label, etc..

Requirements :