Procurement Admin

Roles & Responsibilities

Amici Events & Catering is looking for a proactive and detail-oriented Procurement Admin to support daily purchasing and inventory coordination across our catering operations. This role involves working closely with vendors and internal teams to ensure timely procurement of ingredients, packaging, and equipment.

We welcome applicants without prior experience. Training will be provided for candidates who are organised, reliable, and keen to learn.

Responsibilities

• Raise and process purchase orders for ingredients, kitchen supplies, disposables, and catering equipment
• Liaise with suppliers to request quotations, confirm stock availability, and track deliveries
• Ensure timely receipt of goods and resolve any delivery or item discrepancies
• Monitor stock levels and coordinate restocking based on kitchen and event needs
• Assist with stock-taking exercises and update inventory logs accurately
• File and manage procurement documents including POs, delivery orders, and invoices
• Work with Finance to verify invoices and follow up on supplier payments
• Maintain supplier contact database and track price lists
• Support ad-hoc purchases or urgent requests as needed
• Provide administrative support to the Procurement Executive and other departments

Requirements

• Minimum GCE ‘O’/‘A’ Level or Diploma in Business Administration, Supply Chain, or related field
• No prior experience required; training will be provided
• Proficient in Microsoft Excel, Word, and Google Workspace
• Good communication and coordination skills
• Organised, responsible, and able to handle multiple tasks
• Bilingual in English and Mandarin is a plus (for supplier coordination)

Tell employers what skills you have

Negotiation
Ingredients
Business Intelligence
Microsoft Excel
Inventory
Supply Chain
Purchasing
Industrial Engineering
VBA
Administration
Procurement
Disposables
Packaging
Administrative Support
Catering
Sourcing