Project Accounting Executive

Role purpose

Primary responsibility for billings (Accounts Receivable) for South East Asia and Australia Pacific

Role tasks and responsibilities

Work in Progress (WIP) Tracking :

Regularly reviewing and updating project status to accurately reflect the level of work completed on each project.

Analysing WIP reports to identify potential issues like excessive unbilled hours or projects exceeding budget.

Communicating with project managers to ensure timely updates on project progress and associated costs.

Tracking of clients’ purchase orders and other procurement requirements are met prior to billings.

Invoice Generation :

Check that projects and customers are correctly set up in the system

Generate work-in-progress / timesheet reports to support invoicing requirements

Compute the amount of withholding taxes and other indirect taxes if applicable for invoicing purposes

Preparing and reviewing client invoices (both 3rd party and intercompany) based on tracked WIP data, including billing codes, rates, and project milestones

Identifying and resolving discrepancies between project costs and invoiced amounts

Ensuring invoices are submitted to clients (3rd party and intercompany) in a timely manner and comply with company policies

Submit clients’ invoices on online portals eg Ariba, Coupa etc when needed.

Billing Reconciliation :

Reconciling time and expense reports with project budgets and WIP balances.

Identifying and addressing any discrepancies or billing errors

Reporting and Analysis :

Generating reports on WIP levels, and billing trends.

Analyzing data to identify areas for improvement in project management and invoicing processes.

Collaborating with project managers to manage client expectations regarding billing timelines.

Provide ad-hoc support for project related tasks, forecasting, budgeting, government surveys as needed

You are also required to carry out other duties reasonably required by the Company that you are skilled and capable of performing.

Requirements

Knowledge and experience

Knowledge and experience in a fast-paced and complex business environment

An engaging, approachable, self-motivated and hands on individual

Ability to solve problems innovatively and action ideas quickly

Prior experience in audit or professional services industry is a plus but not necessary

Qualifications and specialist skills

Minimum Diploma in accounting related field, strong in double entries concept.

Minimum 5 years experience.

Ability to plan, organise and operate with strong attention to detail and data accuracy.

Strong discipline to effectively manage time and resources to meet deadlines.

Excellent interpersonal skills to liaise with internal and external stakeholders, including senior leadership.

Proficient in Microsoft Office, especially Microsoft Excel.

Working knowledge of Microsoft D365 Finance and Operations will be a plus but not necessary.