Senior Executive, Purchasing

To support the foundation's daily procurement activities. Responsible for the procurement of medical / non medical consumables and capex for both routine and non routine initiatives.

Main Responsibilities

Procurement Operations

Manage the end-to-end procurement processes of sourcing, obtaining quotations / bids via invitation to quotes / tenders, evaluation and purchase orders processing and ensure that they are performed in accordance to organization Policy & Procedure.

Perform negotiation with vendors for best price and terms and conditions. Identify opportunities and implement actions to reduce overall costs.

Add value through product standardization and / or innovative ways of sourcing.

Monitor and establish contract on time to ensure continuous supply of products and / or services.

Prepare / review of approval papers with internal stakeholders.

Ensure all purchasing activities are with approved authorities, compliance and conformance to governance. And understanding the risks of non-compliance.

Build strong positive working relationships, provide procurement support and guidance to business units. Assist to resolve impromptu and urgent users requests.

Groom new suppliers to expand supplier base through best source and network.

Generate and analyze purchasing report and data to identify improvement.

Provide guidance, training and on-going support to internal users and junior executive.

Inventory and Contract Management

Using inventory data to manage stockholdings and economic ordering quantities.

Monitor and review of contract compliance.

Managing supplier performance through systematic tracking against pre-determined criteria, and to identify when corrective action needed.

Others

Secretariat to Tender Committee and Evaluation Committee.

Other relevant duties as assigned.

Main Responsibilities (continue)

Qualification (Related Field)

Diploma / Degree Business Administration, Supply Chain Management

Experience

At least 3 years of purchasing related experience in mid-size organization. Healthcare experience will be an advantage.

Soft Skills

Procurement Expertise : Proficient in managing end-to-end procurement processes, vendor negotiations, and contract management.

Cost Awareness : Skilled at identifying cost-saving opportunities and driving product standardisation.

Analytical Ability : Capable of generating and interpreting purchasing reports to recommend improvements.

Stakeholder Management : Strong interpersonal and communication skills to build positive relationships across teams and suppliers.

Organisational Skills : Detail-oriented and able to manage multiple tasks, ensuring compliance and timely delivery.

Problem Solving : Proactive in resolving procurement-related issues and adapting to urgent requests.

Teamwork & Leadership : Collaborative approach with ability to guide junior colleagues and support internal users.

Personal Attributes That Set You Apart

Strong interpersonal and communication skills across all levels of staff

Effective team player with a collaborative approach

Self-motivated with strong problem-solving skills

Able to manage multiple tasks and work under pressure

Detail-oriented, organised, and results-driven

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