Roles & Responsibilities
The Workplace Ambassador – Front of House plays a pivotal role in providing authentic service experiences that bonds the relationship between JLL, our client and their guest.
As the first point of contact at Reception they are specialized in welcoming C-Suite employees at the executive floor and their guest / clients with genuine hospitality and thoughtful services. GRA’s maintain smooth operations by providing state of the art service support and execution of duties to the highest standards.
What this job involves –
Site Operations
- Conduct thorough physical checks of Front-of-House (FOH) spaces including the Working Café, meeting rooms and phone booths to ensure the space is well-maintained, cleaned and ready for the business day
- Maintain digital notice boards in FOH areas
- Provide exceptional customer service, addressing inquiries and resolving issues, and ensuring a positive experience for all
- Manage end-to-end communications for requests and feedback
- Assist with meeting room bookings and optimization
- Assist & educate users to achieve optimization and efficiency for meeting room bookings.
- Support special events, including F&B management for C-Suite and VVIPs
- Perform additional tasks as assigned by the Community Lead
Customer Services
Foster a sense of community and workplace happinessCreate a welcoming environment for all guests and customersHost VVIPs and guests, ensuring the highest level of hospitalityAnticipate client needs to create memorable experiencesConcierge Services
Act as the bridge to concierge services with local expertise and insider knowledge.Manage transportations request from visitors and employees.Visitor Management
Provide seamless visitor registration servicesCreate welcome packs for VVIP guestsCoordinate F&B for meetings and conferencesEnsure compliance with Visitor Management Systems (VMS)Enhance facility safety and securityExecute emergency response plans when necessaryMail Management
Receive and process incoming mail and parcelsNotify recipients of arrivals and manage secure storageCoordinate gift / giveaway distributionsArrange courier services and manage outgoing parcelsTrack and report on mail and parcel statusEvent Management
Organize and manage all aspects of eventsCoordinate with clients, team members, and vendorsManage event registration and check-in processesEnsure proper post-event procedures and space restorationProviding outstanding customer service and organize memorable events that exceeds client expectationsExperience
2-years’ experience in Hospitality and / or Tourism sector or related professional area (Preferably experience in airlines and hotel industry)Managed high profile management team (e.g., C-suite & VVIPS)Prior experience to manage meeting room services is an advantageDiploma from an accredited instituteTask Skills
Proficiency with Microsoft Word, Excel and PowerPoint.Good command of verbal and written EnglishProactive mindset and ability to manage C-suite and VVIP personnel’sPersonal Skills
Ability to meet tight schedules and deliver high quality of workHigh level of communication and interpersonal skillsGood Grooming throughout the day to ensure professionalismTell employers what skills you have
Concierge Services
Written English
Housekeeping
Interpersonal Skills
FOH
Exceptional Customer Service
Event Management
Emergency Response
Bonds
Cashiering
Microsoft Word
Customer Service
Bridge
Customer Services
Hospitality