Trade Documentation Executive

Roles & Responsibilities

We are looking for an experienced and detail-oriented Trade Document Executive to manage the full spectrum of export / import documentation for our raw plastic material trading business. This role requires strong familiarity with international shipping procedures and the ability to communicate effectively in both English and Chinese (written and spoken). You will be a key link between our suppliers, logistics partners, banks, and internal departments.

Key Responsibilities :

• Prepare and verify all trade documentation, including commercial invoices, packing lists, bills of lading, certificates of origin, and customs declarations.
• Liaise with freight forwarders, shipping lines, customs brokers, and financial institutions to ensure smooth export / import operations.
• Communicate with suppliers and customers in China and other countries.
• Monitor shipment schedules, track delivery progress, and provide timely updates to internal teams.
• Ensure compliance with trade regulations, Incoterms, and company procedures.
• Maintain an organised documentation system for audit and regulatory purposes.

Requirements :

Tell employers what skills you have

Microsoft Office

Microsoft Excel

Archiving

Interpersonal Skills

Supply Chain

Compliance

Attention to Detail

Freight

Banking

Excel

Regulatory Requirements

Manufacturing

Shipping

Audit

Checkpoint

International Trade