Senior HR Executive

Job Summary

Working Hours : 8.30AM – 6.00PM (Mon to Thurs), 8.30AM – 5.30PM (Friday)

Responsibilities

Communications Coordination Work

Assist in managing multiple email accounts, including responding to queries from the Quality Service Manager (QSM) email account and other shared mailboxes. Support tasks such as responding to grantee enquiries, checking logo placements, managing EDM distribution, and other communications-related coordination work.

Procurement

Facilitate the procurement process for corporate communications needs, including preparation of requirement specifications, liaison with procurement colleagues, submission for approval and overall management of the entire procurement process.

Contract Variations

Assist in managing contract variations and renewals related to corporate communications services and vendors.

Payment Processing

Assist in processing and monitoring invoice-related matters between vendors and our finance team.

Ticket Distributions

Coordinate the distribution and coordination of various tickets for corporate events, ensuring accurate record-keeping and timely delivery.

Event Management

Arrange various event management services for communications events, launches and meetings, including invitations, RSVPs, catering, vendor coordination and budget management.

Multimedia Content Management

Upload and manage videos on channels such as YouTube, office screen, website etc, ensuring content is up-to-date, organised, and aligned with corporate communication objectives.

IT-related Administrative Tasks

Support IT-related administrative tasks, such as managing access permissions, and liaising with IT support teams.

Whole-of-Government Coordination Tasks

Support public service requests for information, such as translation terms, internship coordination tasks and others as they may occur.

Paperwork and Documentation

Maintain accurate and up-to-date records, documentation, and filing systems for corporate communications activities, ensuring compliance with organisational policies and procedures.

Requirements

• Bachelor Degree in Human Resource, communications, or other related fields.
• Experience in administrative roles
• Strong organisational and multitasking abilities, with a keen attention to detail.
• Excellent communication and interpersonal skills, with ability to collaborate effectively with internal teams and external vendors.
• Proficiency in office productivity software and multimedia platforms, with a willingness to learn new tools and technologies.
• Ability to work independently, prioritise tasks, and meet deadlines in a fast-paced environment.
• A proactive and adaptable approach to handling diverse administrative responsibilities.

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