HR Executive

Description

Sushi Express Group Pte Ltd is seeking a meticulous and proactive HR Executive to support our growing team across multiple outlets. This role serves as a key point of contact for employees and supports a wide range of HR functions including employee lifecycle processes, payroll, HR systems and administrative functions. The ideal candidate will be highly organized, adaptable, and passionate about supporting people operations in a fast-paced F&B environment.

Employee Lifecycle Management

Serve as the first point of contact via email for all HR-related queries including onboarding, internal movements and exits.

Administer end-to-end onboarding and offboarding processes in compliance with company policies.

Conduct exit interviews and compile feedback to support continuous improvement in employee experience and retention strategies.

Check validity of non-full time employees on non-Work Pass arrangements to ensure compliance with employment regulations.

Creation and maintenance of all hires' information records in HRIS system including uploading of employee documents.

Maintain accurate and up-to-date employee records in the HRIS system.

Payroll & Compensation

Execute (monthly and out-of-cycle) payroll processing, ensuring accuracy and timeliness.

Compilation and uploading of monthly & out of cycle payroll incentives (PT Incentive, Dishwashing Incentive, Loyalty Incentive, Chef L1 Incentive, PT Referral Bonus etc).

Prepare and submit monthly outlet-specific payroll reports (Outlet Payroll, Movement Cost, Total Working Hours, Chef Report, PowerBI report, Payroll Summary, etc).

Maintain and update records for sign-on bonuses and employee referral payouts.

Prepare and submit outlet-based IR8A and IR21 for departing outlet-based foreign employees.

Prepare yearly payroll processing calendar.

HRIS & Systems Support

Provide first-level support for HRIS-related issues, including tablet troubleshooting.

Liaise with external vendor for complex system issues and enhancements.

Manage access creation for new and existing users.

Participate in HRIS-related projects and system upgrades.

Training & Development

Oversee and manage the full outlet exam portfolio, including regular updates and enhancements to Management and Chef exam papers to ensure relevance and alignment with internal SOPs and Memos.

Prepare exam papers and ensure monthly / yearly updates to the exam question database, maintaining accuracy, consistency and alignment with learning objectives.

Coordinate the printing of exam materials and preparation of exam name lists prior to each assessment cycle.

Collaborate closely with Training Admin to verify completion of prerequisite training modules prior to exam registration.

Administer post-exam processes including marking and tabulation of exam results, and coordinate with relevant stakeholders to facilitate timely decisions on employee promotions, demotions or further development needs.

Benefits Administration

Manage employee enrolment and termination in the MHC benefits system.

Monitor and track probation periods for outlet and processing kitchen staff, including preparation of confirmation letters for successful completions and probation extension letters where applicable.

HR Projects & General Administration

Participate in company-wide HR surveys / Government surveys and initiatives.

Support HR Manager in various projects including policy and process improvements.

Handle general administrative tasks such as monthly ordering of food for management meetings etc.

Perform other duties as assigned by the HR Manager.

Requirements :

Strong understanding of Singapore employment regulations and statutory requirements (MOM, CPF, IRAS).

Ability to work efficiently under pressure in a fast-paced F&B environment.

Skilled in managing multiple priorities with a high level of organization.

Open-minded, adaptable, and resilient to change.

Meticulous, team-oriented, and self-driven with a positive attitude.

Proficient in Microsoft Office applications.

Solid knowledge of payroll principles, taxation, and employment laws in Singapore.

Hands‐on experience with full payroll processing, preferably using Infotech Systems.

Experience with basic Power BI is a plus.

Able to start immediately or within 1 week is highly preferred

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Industry

Other

Category

Human Resources

Sub Category

HR Strategy & Management