Executive Assistant

Roles & Responsibilities

We are seeking a highly capable and resourceful Executive Assistant to provide comprehensive executive secretarial and administrative support to the Function Head and the broader team. The ideal candidate will be exceptionally organized, proactive, and experienced in handling complex executive schedules, multinational travel arrangements, board-level materials, and highly confidential matters with utmost discretion.

Principal Accountabilities

Executive & Administrative Support

• Manage the Function Head’s calendar, appointments, and complex scheduling across time zones.
• Handle highly confidential executive and personal matters with discretion.
• Draft, review, and prepare formal correspondence, reports, memoranda, and weekly highlights.
• Prepare and collate board packs and presentation materials for executive and governance meetings.
• Screen calls, emails, and inquiries; liaise professionally on behalf of the Function Head.
• Prepare and track expense claims with accuracy and timeliness.

Travel & Event Management

Office & Team Support

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Minimum Requirements

Tell employers what skills you have

Outlook

Management Skills

Microsoft PowerPoint

Microsoft Office

Arabic

Travel Arrangements

Interpersonal Skills

Administration

Event Management

Attention to Detail

Bookkeeping

Administrative Support

Corporate Events

Scheduling

Hospitality