Administrative Assistant – Renovation Company
Roles & Responsibilities
Job Description & Requirements
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.
•Working days : 5.5 - 6 days
Core Responsibilities of a Renovation Company Admin:
1. Office Administration & Support
Answering phones, emails, and client inquiries.
Scheduling meetings, site visits, and project timelines.
Managing office supplies, filing systems, and general upkeep of administrative tools.
2. Project Coordination
Assisting project managers by preparing job files and tracking project documentation.
Coordinating with contractors, suppliers, and clients.
Updating project schedules and making sure deadlines are on track.
Monitoring permits, inspections, and compliance documentation.
3. Financial & Billing Tasks
Preparing quotes, invoices, and purchase orders.
Handling accounts payable/receivable or liaising with the bookkeeper/accountant.
Keeping track of budgets and expenses for each project.
4. Client Communication & Service
Acting as the first point of contact for client questions or issues.
Sending out progress updates and documentation to clients.
Supporting the sales team with proposals or follow-ups.
5. HR & Contractor Management
Onboarding subcontractors and ensuring licenses/insurance are up to date.
Tracking worker hours, payroll support, and health/safety compliance.
6. Marketing & Online Presence (in smaller companies)
Managing social media pages or updating the website.
Assisting with marketing campaigns, before/after project photos, and online reviews.
Qualifications:
Previous administrative experience, preferably in construction, renovation, or trades.
Strong organizational and time management skills.
Excellent verbal and written communication.
Proficient in Microsoft Office (Word, Excel, Outlook)
Ability to multitask and work independently in a dynamic environment.
Familiarity with renovation/construction terminology is an asset.Job Description & Requirements
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.
Core Responsibilities of a Renovation Company Admin:
1. Office Administration & Support
Answering phones, emails, and client inquiries.
Scheduling meetings, site visits, and project timelines.
Managing office supplies, filing systems, and general upkeep of administrative tools.
2. Project Coordination
Assisting project managers by preparing job files and tracking project documentation.
Coordinating with contractors, suppliers, and clients.
Updating project schedules and making sure deadlines are on track.
Monitoring permits, inspections, and compliance documentation.
3. Financial & Billing Tasks
Preparing quotes, invoices, and purchase orders.
Handling accounts payable/receivable or liaising with the bookkeeper/accountant.
Keeping track of budgets and expenses for each project.
4. Client Communication & Service
Acting as the first point of contact for client questions or issues.
Sending out progress updates and documentation to clients.
Supporting the sales team with proposals or follow-ups.
5. HR & Contractor Management
Onboarding subcontractors and ensuring licenses/insurance are up to date.
Tracking worker hours, payroll support, and health/safety compliance.
6. Marketing & Online Presence (in smaller companies)
Managing social media pages or updating the website.
Assisting with marketing campaigns, before/after project photos, and online reviews.
Qualifications:
Previous administrative experience, preferably in construction, renovation, or trades.
Strong organizational and time management skills.
Excellent verbal and written communication.
Proficient in Microsoft Office (Word, Excel, Outlook)
Ability to multitask and work independently in a dynamic environment.
Familiarity with renovation/construction terminology is an asset.
Tell employers what skills you have
point of contact for clients
Microsoft Excel
Gathering information from clients
Job Descriptions
Client Communication
Written Communication
Contractor Management
Purchase Orders
Time Management
Microsoft Word
Liaising with accountants