Admin & Documentation Executive

Roles & Responsibilities

Company Overview

Ascednze Pte Ltd provides high-tech automation engineering solutions focused on robotic applications. We develop skills through on-the-job training and deliver innovative services to meet customer expectations, driving business transformation to increase revenue and reduce costs.

Job Summary

You will prepare and manage key documents such as quotations, purchase orders, delivery orders, and invoices while maintaining a digital filing system. You will coordinate document processing with internal teams and perform general administrative tasks efficiently.

Responsibilities

• Prepare accurate quotations, purchase orders (PO), delivery orders (DO), and invoices to support business operations
• Maintain and organize all documents within a paperless digital system to ensure easy retrieval and compliance
• Verify accuracy and proper filing of all records to maintain data integrity
• Coordinate document processing with internal teams to facilitate smooth workflow and timely completion
• Perform daily general administrative tasks to support office efficiency and operations

Required competencies and certifications

• Proficiently use Microsoft Excel and Word to create and manage documents and spreadsheets
• Work effectively in a digital and paperless environment to support document management and communication
• Demonstrate strong organizational skills and attention to detail to ensure accuracy and completeness of tasks
• Manage daily administrative duties responsibly and efficiently to maintain office productivity

Preferred competencies and qualifications

• Experience using cloud storage solutions such as Google Drive or ERP systems to enhance document accessibility and collaboration

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Written English
Maintaining Filing Systems
Purchasing Orders
Administrative Work
Document Workflow
Invoices Management
Orders and Deliveries
Office Administration
Raising Purchase Orders
Automatic Storage and Retrieval System
Administrative Support