Front Desk cum Admin Officer

Roles & Responsibilities

Job Summary:

The incumbent manages the daily tasks of a company by providing administrative and clerical support.

Job Descriptions:

-Responsible for administration duties and handling Front desk duties including the compliances of Safe Management Measures (Screen and direct in-coming calls/queries and attend to visitors/guests)

-Coordinate the reservation of meeting rooms and prepare beverages when necessary·

-Attend to all incoming mail and outgoing mail and courier of documents/parcels. These include collecting and sorting mails, and faxes for distribution to the respective departments/personnel.

-Review list of international/domestic courier charges and indicate the amount in various disbursement worksheets for billing purposes including packing and arrangement of parcels for despatch services, local & overseas including managing and packing the samples inventory.

-General maintenance and housekeeping of the office premises and equipment eg coffee machines/water dispenser etc. Maintain office maintenance files and follow-up on maintenance requirements

-Serve as point of service contact for all internal/external visitors & meetings

-Administer and facilitate seamless control of the provision of stationery/pantry supplies/Corporate collateral /postage stamps/Ferry tickets etc.

-Maintain and upkeep office admin records, coordinate storage/retrieval of archived files and filing system into the in-house server

-Provide good support to Business Associates in administering and facilitate the products/items for laboratory testing.

-Managing travel arrangements including hotel and flights reservation.

-Administer and coordinate all Travel VISA arrangements

-Comply with Standard Operating Procedure.

-The ability to multi-task, work under pressure, and problems solving with various pressing issues.

-Have good time management and prioritize work based on the level of importance and urgency within the given time frame.

-To work closely and cordially with other departments.

Additional Responsibilities:

Performs other duties or projects as assigned.

Tell employers what skills you have

Stationary Management
Front Office
Microsoft
Ability To Work Under Pressure
Microsoft Excel
Administrative Work
Arranging
Problem Solving
Data Entry
Inventory Management
guidelines for maintenance
Administrative Support
archive systems
Customer Service
Receiving customer calls