CEO Assistant

Roles & Responsibilities

Job Summary

As the CEO Assistant, you serve as a strategic partner to the CEO. You are the operational glue that enables the CEO to focus on high-level decision-making. You will manage complex schedules, facilitate internal communication, and drive special projects across the organization.

Responsibilities

• Manage the CEO’s calendar by prioritizing incoming requests and controlling access to maximize executive productivity
• Represent the CEO in meetings by taking minutes, tracking action items, and ensuring department heads follow through on commitments
• Streamline internal workflows by drafting professional correspondence and preparing briefing materials, presentations, and reports for board or investor meetings
• Lead cross-functional projects assigned by the CEO, such as office expansion, internal policy rollouts, or event planning, to successful completion
• Handle sensitive legal, financial, and personnel information with strict confidentiality and professionalism
• Communicate the CEO’s vision clearly and professionally to internal and external stakeholders using strong verbal and written communication skills
• Navigate ambiguous situations independently using diplomacy and emotional intelligence to maintain effective working relationships

Preferred competencies and qualifications

• Experience with project management tools such as Notion, Trello, or Asana
• Proficiency in Google Workspace and Microsoft Office

Tell employers what skills you have

Executive Calendar Management
relationships with investors
Financials
CEOs
Productivity Improvement
Stakeholder Engagement
Event Planning
Handle Confidential Information
Emotional Intelligence
action tracking
Liaison with department heads
Presentation
Open Office
Legal Compliance
employee briefings